We ingest, store and manage closed digital files at no cost*.
*‘No cost’ means that File Republic charges per matter or per bundle, allowing law firms to recover these fees from clients as a disbursement. Pricing does not create an additional overhead for the firm.
All of our services, none of the cost*
A single, all-inclusive fee applies per new matter.
Charges can be automatically recorded against the client ledger in your practice management system**.
The fee is fully recoverable as a client disbursement or cost recovery, ensuring no out-of-pocket cost to the firm.
Lower storage expenses, improve productivity, and strengthen compliance processes.
*Services are disbursable to clients due to per-matter billing **Automatic recording where integration is enabled
Protect your client’s Personal Identifiable Information.
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Information preservation
Our process starts with extracting and preserving the valuable metadata that sits behind your files, protecting case-critical evidence, such as image geo-tags, dates and times. Your files are also converted to PDF/A ensuring long term preservation and avoiding file corruption.
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Sensitive data redaction
Find and index personal identifiable information buried deep in the metadata of all electronic documents, or within a photo that could easily be overlooked, and use the power to redact within the application once the information is no longer needed.
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Optical character recognition
Optical character recognition scans and comprehensively indexes all text found in your documents, from the location a picture was taken to the sensitive data in a photo of a driver’s licence or scan of a bank statement, making it fully searchable.
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Tamper-proof certification
Your files are secured and certified with a cryptographic seal to prevent any unwanted modification or tampering. This high level of additional security gives you the peace of mind that your data will remain admissable in court into the future.
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Global compliance
Data breaches are becoming increasingly common. By anonymising sensitive personal data through de-identification, or redaction, it reduces the risk of breaches, aligns with global compliance standards such as the Australian Privacy Principles, GDPR, and HIPAA.
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Disbursable cost
When you first create the matter, our fee will automatically be captured against the Client ledger so you can easily recover the costs. Our single fee per matter charge allows you to convert your archiving costs into a legitimate client disbursement.
Meticulous, compliant &
future-ready.
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AI-driven PII detection – Automatically finds and protects sensitive information, meeting strict privacy standards
Text-to-search indexing – Enables powerful search for rapid retrieval, saving time and boosting efficiency
PDF conversion & OCR – Transforms documents into fully searchable, machine-readable PDFs for easier access and review
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Metadata preservation – Retains all native metadata, ensuring complete data integrity
Advanced redaction – Automated or manual redaction tools for seamless, defensible protection
Cryptographic sealing – Applies tamper-proof seals to guarantee authenticity and evidential integrity
Retention management – Automates file retention and destruction policies to ensure compliance
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Future-proofed portability – Files remain accessible, transferable, and compliant long term, ensuring your firm is never locked in and always ready for regulatory change
Certified so you can be certain.
In today's digital landscape, trust is everything.
The Cybercert SMB1001 Gold certification is our commitment – backed by independent verification – that when you entrust us with your sensitive information, it's protected by rigorous, industry-leading security practices.
You asked, we answered.
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OCR stands for Optical Character Recognition. It is a sophisticated tool that allows for discovery of unsearchable text in images and vector graphics, ensuring all information within your documents is discoverable and fully indexed for searching.
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Cybercriminals are targeting law firms because they hoard a treasure trove of valuable data, such as financial and medical records, online account details, passport copies and more, which they can sell on the dark web.
Law firms were among the top 5 sectors to notify OAIC of data breaches from Jan to Jun ’23.
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Our documents are cryptographically certified which is sometimes referred to as a
tamper-evident seal on the document. Our certified documents display a blue ribbon across the top of the document in Adobe PDF Reader which is a clear, visual indicator of document authenticity and authorship. A certified electronic document provides document authenticity, integrity and origin assurances. Each certification will include a trusted timestamp which will make a world of difference when it comes to non-repudiation and legal admissibility.
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Documents are converted to PDF ISO Standard Format 19005. This ensures documents are converted to a specialized format to ensure the long-term preservation for archiving electronic documents. This standard ensures documents will render the same way years into the future. This addresses issues with cross platform portability, backwards compatibility and eliminates all risk that external factors and influences may alter the document when it comes time to reproduce.
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We can seamlessly integrate with Practice Management Systems so that you can work with just one system to open and close a matter.
Once we receive your closed files they are catalogued and made available through the electronic matter in your Practice Management System. When you first create the matter, the 'File and Retention fee' will automatically be captured against the Client ledger within the matter so you can easily recover the costs when you bill your client.